Terms of Reference for Regional Directors
According to WAS
AC bylaws, at least five Directors representing each region from Africa, and
elected from the membership shall be appointed to the Board of Directors to
serve a term that includes three consecutive Annual Business Meetings. The role of these Regional Directors is
to manage WAS AC’s business affairs in their respective regions (North Africa,
West Africa, East Africa, Southern Africa, Central Africa), thus creating value
to our members and overall, to sustainable aquaculture development. The following TOR act as a guide for RDs
to develop their action plans for the implementation of WAS AC business
activities in regions, in line to WAS mandate.
Terms of Reference:
Under the direct
supervision of WAS AC Board, the technical support from WAS AC Secretariat and
in close collaboration with relevant WAS AC Standing Committees; the Regional
Director will manage WAS AC business affairs in his/her respective region line
with WAS’s mandate and objectives. Specific duties would include, but not
limited to:
1. ACTION PLAN FOR THE IMPLEMENTATION OF WAS AC ACTIVITIES IN REGIONS
Draft a regional action plan that identifies the needs and priorities for the region
Propose objectives and effective intervention by WAS AC (within its line of mandate)
Set
programmatic milestones/activities/targets for 2020 and 2021 to implement
and address milestones below
2. PROMOTION OF WAS AC IN RESPECTIVE REGIONS
Devise promotional ways and strategies to introduce, increase awareness and generate interest of WAS AC in your region.
Persuade target audiences from aquaculture
communities to join WAS
Consult,
discuss and formulate a custom member benefit plan applicable to members in
your region
3. FACILITATE MEMBERSHIP DRIVE IN RESPECTIVE REGIONS
Devise
ways and strategies to increase and retain regional membership
Develop
consistent and effective engagement strategy for your region that will
contribute to increased membership - through improved understanding of
regional requirements from the membership and targeted initiatives in region
and countries.
Compile
a directory of aquaculture actors from the region and lure them to be members
of WAS AC. These will be individuals, students, corporates, governments, NGOs,
regional bodies etc.
Collate baseline information
about the industry and key aquaculture actors in region
Work
closely with the MEMBERSHIP COMMITTEE for guidance
4. LEADERSHIP AND COMMUNICATION WITH MEMBERS IN REGION
Provide
sound and strategic leadership to WAS members in region
Improve
communication with diverse membership through a range of traditional and modern
media - with a consistent message that enhances our brand and meets identified
member needs.
Propose
structures and working groups to address specific issues in region
Ensure
members are more involved in strategic discussions, decisions and activities
Encourage
regional members to be strongly involved in WAS AC Meetings, Voting, Elections and
other platforms as required by the WAS bylaws
Develop
society functions to further support industry members including the development
of Communities of Practice: http://www.knowledge-management-tools.net/communities-of-practice.html
5. EXCHANGE OF INFORMATION AND PUBLICATIONS
Extensive promotion of WAS
publications in region (JWAS, WAS Magazine, Aquaculture Africa Magazine,
website etc
Ensure Chapter activities in the
region are captured and published, wherever possible
Ensure inclusion of contribution
materials in key languages of your region
Encourage sharing of aquaculture
information or publications of relevance within your region, using various
dissemination systems and tools (including social media)
Explore the opportunity of
developing a focused, demand driven subregional aquaculture Journal that will
feed into the Africa Aquaculture Journal (to be developed)
Work closely with the
PUBLICATIONS COMMITTEE for guidance
6. REGIONAL MEETINGS AND EVENTS
Develop
a regional event and meetings strategy that delivers a consistent approach to continuous
improvement in transferring quality science and technology, knowledge and
education to benefit the members and the aquaculture industry at large
Organise
and facilitate knowledge building and information exchange platforms on
aquaculture matters/priorities in your region. These can be workshops,
conferences, discussion forums, through conference calls, webinars etc
Facilitate
discussion forums for key or emerging aquaculture subjects in your region.
Examples are genetics, aquatic animal health, climate change, investment in
aquaculture, gender and youth in aquaculture etc.
Enhance
member satisfaction with WAS services and expand attendees at a wider diversity
of events targeting the varied needs of the aquaculture community.
Promote
AFRAQs in your region
Recognize
outstanding professionals and students for their contributions to aquaculture
using a consistent, coordinated process that distinguishes criteria for
selection and expectations of the award that ensures diversity of
awardees.
To work closely with the CONFERENCE
COMMITTEE for guidance
7. STUDENT
ACTIVITIES PLAN
Compile
an aquaculture student directory for your region
Create
an effective regional student network for the exchange of information
Consult, discuss and formulate (with student managers from various institutions) a custom student benefit plan applicable to
member students in your region
Develop
mechanisms to effectively engage students in WAS activities to increase student
membership and increase transition rates of student members to full members;
student to young professionals
Disseminate
many of WAS student products and services to students in your region
Design an effective mentoring
scheme for students
Design an annual student awards
programme
To work closely with the STUDENT
LIAISON COMMITTEE for guidance
8. PARTNERSHIPS
AND LINKAGES WITH AQUACULTURE ORGANIZATIONS
Enhance linkages and alliances
with aquaculture and related organizations in you region
Market, create awareness of WAS
AC to regional economic committees, country governments and other non-state
actors
Explore sources of funding for
WAS AC programme activities through these multiple partners
9. REPORTING
Attend Board
Meetings and Board Functions as required or as called on by President (members
present in meetings and eligible to vote constitute a quorum, which for these
purposes is defined as 50% of the elected membership of the Board of Directors
Regular,
periodic reporting of implementing the Regional Activity Plan (as and when
called for by President) especially during monthly or annual board meetings
Notes:
Review bylaws and
ensure all work activities are conducted in line with bylaws
Refer to current WAS Strategic Plan https://www.was.org/view/was-strategic-plan-2020.aspx
Effective interface with the Secretariat and also lessons leant from other Chapters
